What are the pros and cons of a Content Management System?

A Content Management System is a tool that allow users to create and publish the content digitally on a website. While a CMS tool is extremely helpful in adding content to a website, there are several advantages and disadvantages a web designer needs to take into consideration.

With a Content Management System, a web designer can add content and separate it from the site’s design and functionality. It allows content creation without involving the design and the coding. Also, a CMS is helpful in a collaborative setting because each user can be assigned a role. I learned from Heather Hogan that there are roles and capabilities such as an administrator who has access to all editing rights and features, an author who publishes and manages his/her own posts, or a subscriber who can only manage his/her profile. However, being at ease is not an option with a CMS because it requires extensive maintenance. Regularly maintaining and updating a CMS is a huge disadvantage in using it because an outdated CMS does more harms than goods to a website by making it vulnerable to security threats.

From Print Mag’s “It’s About the Developer, Not the CMS”, Christopher Butler said,

“I believe that if you choose the right developer, you will choose the right CMS.”

Even though there are advantages and disadvantages in using a Content Management System, it really depends on whether the web designer knows how to use the tool or not to achieve the goals. For example, there are several comparisons made and questions asked between using WordPress.com and WordPress.org. For me, a master of ceremonies best represents WordPress.com because a fee is paid for hosting, but an MC needs to work within a set of limitations. It is like how WordPress.com is powerful but a bit restricted with customizable features. On the other hand, WordPress.org is like doing house chores. The person needs to know what he/she is doing and what else needs to be done. Both WordPress.com and WordPress.org have its strengths and weaknesses, but it really depends on how the web designer leverages the tool’s strengths over its weaknesses.